Privacy Policy

Last update: 2025-11-25

This Privacy Policy regulates the processing of personal data collected through the freakwarsmadrid.com website and complies with the General Data Protection Regulation (EU) 2016/679 (GDPR), the Spanish Organic Law 3/2018 on Personal Data Protection and Digital Rights (LOPDGDD), and all other applicable data protection legislation.

1. Data Controller

ASOCIACIÓN LA POSADA DEL FRIKI
Av. Parque de Asturias S/N, 28523, Rivas Vaciamadrid, Madrid (Spain)
Email: info@freakwarsmadrid.com

The Data Controller guarantees compliance with the necessary technical and organizational measures to protect personal data.

2. Data We Collect

Through the website we may collect:

  • Identification data: name, surname, email, telephone number.
  • Browsing data: IP address, cookie identifiers, visited pages, session duration.
  • Voluntary data submitted through forms (contact, registration, participation in activities).

We do not collect special categories of personal data unless provided voluntarily by the user, in which case additional information will be given.

3. Purpose of Data Processing

Personal data is processed for the following purposes:

  1. Managing requests and communications: responding to inquiries, information requests, or forms submitted by the user.
  2. Managing registrations and services: processing participation in events, activities, or services offered by Freak Wars.
  3. Sending informational and promotional communications: sending news, updates, and content related to Freak Wars, only with prior consent.
  4. Administrative and contractual management when the user requests services.
  5. Website improvement and statistical analysis, through cookies and similar technologies.

4. Legal Basis for Processing

Processing of personal data is based on the following legal bases:

  • User consent (Art. 6.1.a GDPR) for:
    • informational or promotional communications,
    • non-technical cookies,
    • voluntary submission of data in forms.
  • Performance of a contract or pre-contractual steps (Art. 6.1.b GDPR):
    • management of registrations, events, or requested services.
  • Legitimate interest (Art. 6.1.f GDPR):
    • improving user experience,
    • ensuring website security.

5. Data Retention

Personal data will be retained:

  • For as long as there is a contractual or service relationship.
  • Until the user requests deletion, when processing is based on consent.
  • For the period required by applicable law (e.g., accounting or tax obligations).

Once retention periods expire, the data will be blocked and securely deleted.

6. Data Sharing and Processors

We do not share personal data with third parties except where legally required.

However, for the correct functioning of the website and service provision, we use providers who may process data on our behalf ("data processors"), such as:

  • web hosting services,
  • email service providers,
  • analytics and metrics tools.

All such providers comply with GDPR and have signed data processing agreements.

When international data transfers occur outside the European Economic Area, appropriate safeguards such as Standard Contractual Clauses will be applied.

7. User Rights

Users may exercise the following rights at any time:

  • Access: to know what data we process.
  • Rectification: to amend inaccurate or incomplete data.
  • Erasure (right to be forgotten).
  • Restriction of processing.
  • Data portability.
  • Objection to processing, particularly for communications based on consent or legitimate interest.
  • Withdrawal of consent at any time.

To exercise these rights, users may contact:
info@freakwarsmadrid.com or the postal address of the Data Controller.
They must include their name, a copy of an identification document, and the specific request.

Users may also file a complaint with the Spanish Data Protection Agency (AEPD): www.aepd.es.

8. Data of Third Parties

If users provide data of third parties, they guarantee they have informed them of this policy and obtained their consent.

We do not accept data from persons under 14 years old without parental or guardian authorization.

9. Data Security

The Data Controller applies appropriate technical and organizational measures to protect personal data against:

  • loss, alteration, or destruction,
  • unauthorized access,
  • misuse.

Measures are periodically reviewed to ensure compliance with legal and technological requirements.

10. Cookies

The website uses first- and third-party cookies to enhance user experience, analyze browsing behavior, and other purposes.

Non-essential cookies will only be installed with express user consent through the cookie banner.

Detailed information is available in the Cookie Policy.

11. Changes to This Policy

Freak Wars may update this Privacy Policy as required by law or to reflect changes in services.

Changes will be published on this page, and users will be informed of significant updates.

For any questions regarding this Privacy Policy, please contact info@freakwarsmadrid.com.